Category: Monthly Minutes

Monthly Meeting Minutes

September 20, 2023 Monthly Minutes

September 20, 2023 Monthly Minutes

  • Meeting Location: 605 Metropolis Street, Metropolis, Illinois
  • Meeting Conducted by: James “Jay” Smock – President
  • Meeting Called to Order at: 1739 hrs.
  • The Pledge of Allegiance was Led by: Jay Smock
  • Members Present: (7)
    • James “Jay” Smock – President  N9VN
    • Ronnie Sone – Vice President  K4INS
    • Geoff Williams – Secretary  KD9VCY          
    • Lloyd Baker – Club Volunteer Examination Coordinator
    • Aidan Carnes  W9ADN
    • Lori Klingensmith – Treasurer  N6BWZ
    • Calvin Esau  KC9YRV
  • Guests Present: (2)
    • Michael Hicks  N9ARK
    • Jeff Estes  KM4LDP
  • Minutes of the Last Meeting:
    • The minutes of the August 16, 2023 meeting were submitted and read by Secretary Geoff Williams.
    • A motion was made to accept the minutes as read, the motion was seconded, a vote made and passed.
  • Election of Officers:
    • The nomination process for association officers was held during the August 16, 2023 meeting.
      • Those nominated for the various offices were:
        • For President: James “Jay” Smock
        • For Vice President: Lloyd Baker
        • For Secretary: Geoff Williams
        • For Treasurer: Ronnie Stone
  • Separate motions were made to accept each person listed above to the office they were previously nominated for during the August 16, 2023 meeting. Each motion was seconded and thereby voted upon.  Each nomination voted upon passed unanimously.
  • Afffirmed by official association voting process the officers for the 2023-2024 fiscal year of the Southernmost Illinois Emergency Radio Association are hereby named below:
  • For President: James “Jay” Smock
  • For Vice President: Lloyd Baker
  • For Secretary: Geoff Williams
  • For Treasurer: Ronnie Stone
  • Club Office:
    • We are staying in our current office at the church building.
      • The church currently renting the building, St. John’s Lutheran, had recently asked Lori Klingensmith (building owner) to utilize that space for their office. They decided that one of the other spaces would satisfy their needs.
  • The Club’s 501-C3 Process:
    • President Jay Smock informed the group that the IRS fee for filing for the 501-C3 is approximately $250-$275.
      • Monetary pledges were made by Calvin Esau, Mike Hicks, and Aidan Carnes to cover the cost of the IRS filing.
      • Discussion was had regarding our future request to Sam’s Club in Paducah for a donation.
  • Metropolis Christmas Parade:
    • President Jay suggested the club enter a float/trailer in the parade. Discussion was had and will continue during the next meeting.
  • Ft. Massac Encampment – October 21-22, 2023:
    • The club may possibly partner with Massac County Emergency Management director Brian Horn to man the county’s communications trailer.
    • Members participating should wear high-visibility vests while working the event.
  • FEMA Classes:
    • No new information as to when and where we can hold the classes.
  • Massac County Hospital:
    • The hospital is looking for someone to operate amateur radio equipment during disaster situations.
    • Geoff Williams pointed out that the club already has an obligation via memorandum of understanding with Massac County EMO. To add an obligation to the hospital at this time would be to overstretch our available manpower.
    • Mike Hicks stated he will reach out to Director Keith Davis of the Metropolis Emergency Management Office regarding this.
  • Winter Field Day 2024:
    • The dates are January 27th & 28th.
  • Discussion was had –
    • We could possibly participate by setting up a Ft. Massac and doing POTA in conjunction with Field Day.
    • Possibilities for set-up include tents/enclosed pop-up canopies or perhaps the meeting room inside the visitor’s center.
  • Club Applications:
    • Both Jeff Estes and Michael Hicks filed applications to join the association.
      • Both paid for their 2024 dues.
  • Donations to the club:
    • Jeff Estes made a donation of $100
    • Michael Hicks made a donation of $230
      • All donations were turned over to Treasurer Ronnie Stone who TOTed them to President Jay Smock for deposit in our checking account.
  • Good of the Order:
    • 501-C3
      • We received enough in donations tonight to pay for the 501C3 filing.
      • A motion was made to reimburse President Jay Smock for the filing fee as he will utilize his personal credit card to pay for same. The motion was seconded and voted upon, passing unanimously.
  • Bantara Bank Checking Account:
    • As discussed at the July 19, 2023 meeting we will need to add the names of the newly elected officers to the checking account as signatories. Names to be added are:
      •  James “Jay” Smock – President
      • Lloyd Baker – Vice President
      • Geoff Williams – Secretary
      • Ronnie Stone – Treasurer
  • Also discussed at the July 19th meeting was the desire to require all association checks to be signed by two officers. The bank will be requested to set the account up in this manner.
  • The Meeting was adjourned at: 1905hrs.

Minutes submitted by Geoff Williams – Secretary

August 16, 2023 Monthly Minutes

August 16, 2023 Monthly Minutes

  • Meeting Location: 605 Metropolis Street, Metropolis, Illinois
  • Meeting Conducted by: James “Jay” Smock – President
  • Meeting Called to Order at: 1756 hrs.
  • The Pledge of Allegiance was Led by: Jay Smock
  • Members Present: (8)
    • Jay Smock N9VN – President
    • Ronnie Stone K4INS – Vice President
    • Geoff Williams KD9VCY – Secretary
    • Lloyd Baker KC9DRB – Club Volunteer Exam Coordinator
    • Aidan Carnes W9ADN
    • Eddy “Illinois Edd” Sobkowiak AC9OO
    • Calvin Esau KC9YRV
    • Lori Klingensmith N6BWZ
  • Guests: (1)
    • Orlando Martin of Metropolis, Illinois
  • Minutes of the Last Meeting:
    • July 19, 2023 were read. A motion was made to accept them as presented, the motion was seconded, vote passed.
  • Treasurer’s Report:
    • Given by Jay Smock
      • Banterra Bank checking account – Previous Balance = $100.00
      • Payments – To Jay Smock re: Reimbursement for his out-of-pocket payment of testing fees $16.00.
      • Checking Account balance: $84.00
      • Funds on hand (In possession of Jay Smock) = $180.00
      • Total Funds available: $184.00
    • On-hand Funds:
      • Jay will attempt to deposit the $184.00 he is in possession of into the club checking account this week, or next.
  • Nominations of Officers for the 2024 Fiscal Year:
    • Elections to be held during the Septemer 20, 2023 meeting.
      • For President: Jay Smock (Unopposed)
      • For Vice President: Lloyd Baker (Unopposed)
      • For Secretary: Geoff Williams (Unopposed)
      • For Treasurer; Ronnie Stone (Unopposed)
  • FEMA Classes:
  • As Incident Command System (ICS) Classes 101, 102, 107 & 108 are required as a minimum of training for authorized deployment to most incident command centers during declared disasters, including the Massac County EMC and the McCracken County EMC, several members of SIERA have voiced their desire to complete this training so as to be prepared in case of an emergency and assistance is requested.
  • President Jay is working with the Metropolis Fire Department to come up with a beginning date for this training.
  • Training days to be determined. General consensus between the members present is leaning toward Saturday mornings after our usual breakfast. Breakfast times may have to be adjusted.
    • Some MFD personnel may wish to go through the training with us.
  • Membership applications:
    • Calvin Esau’s application was read before the membership.
  • A motion was made to accept Calvin into the association, seconded, passed unanimously.
    • Calvin had paid his membership fee previously when he filed the application.
  • GMRS Repeater Project:
    • Lloyd Baker reported that Preston Ursini of Quad State Internet would like to have a GMRS repeater installed on a tower in Metropolis. This would most likely be on the tower located next to Hardee’s Restaurant on Ferry Street (US45).
    • An acquaintance of Preston’s would like to donate a repeater for this project.
    • Further information to come at a later date.
  • Soldering/Electronics Projects Classes:
    • Aidan Carnes is developing a class to teach soldering techniques and electronic kit building.
      • The goals of the classes would be to learn/improve attendee’s soldering skills, learn basic through-board electronics kit assembly, and to have fun.
      • The estimated cost of the kits per person would be approximately $30.00 or less including postage.
      • The kits would all be amateur radio related and are available from Amazon.com and Ebay.
      • Aidan plans on polling members via group text as to equipment each person wishing to attend the classes currently has and possible dates for the classes.
  • Meeting adjourned at: 1910 hrs.
  • ARRL Testing Session:
    • Calvin Esau tested for his FCC General license.

July 19, 2023 Meeting Minutes

Meeting Minutes for July 19, 2023

  • Meeting Location: 605 Metropolis Street, Metropolis, Illinois
  • Meeting Conducted by: James “Jay” Smock – President
  • Meeting Called to Order @: 1742 hrs.
  • The Pledge of Allegiance was Led by: Jay Smock
  • Members Present:
    • Jay Smock N9VN – President
    • Ronnie Stone K4INS – Vice President
    • Geoff Williams KD9VCY – Secretary
    • Lori Nichols N6BWZ – Treasurer
    • Abner Jones KC4PTU
    • Chuck Bonifield KB9CB
    • Aidan Carnes W9ADN
    • Lloyd Baker KC9DRV –  Club Volunteer Exam Coordinator
  • Guests –
    • Bruce Talley WA9APQ (Carterville, IL) – ARRL Division 11 VEC & Emergency Coordinator
    • Calvin Esau (Metropolis, IL)
  • Minutes of the Last Meeting:
    • June 21, 2023 were read. A motion was made to accept them as presented, seconded, and passed.
  • Moonlight Bike Ride:
    • Ronnie Stone reminded all that the Paducah Moonlight Bike Ride will be held on Saturday, August 5. They are still looking for communications volunteers to ride along with participants to report emergencies, traffic concerns, etc.  Those wishing to volunteer can contact PARA & Paducay ARES Group President Gary Wheatley KD4GCY via E-maail @ gwheat@comcast.net.
  • The ARRL Southern Illinois Section Meeting:
    • Themeeting and ARES training sessionwill be held on Saturday, July 22, 2023 @ 1300 hrs. – 1700 hrs. The location is the terminal building at Veteran’s Airport, Marion, IL.
    • Several of our members are planning on attending.
    • Members will be meeting for breakfast beforehand at Mary Lou’s Grill, Carbondale, IL. Meeting time will be between 1030-1100 hrs.
  • Linked Repeater Network for Southernmost Illinois:
    • Bruce Talley and Jay Smock spoke about the possibility of a linked System Fusion repeater system for our area. Repeaters being looked at for this project are those in Metropolis, Goreville, and Anna, Illinois.
  • The Encampment Special Event:
    • Discussion was had regarding the desired location of our set-up location.
      • The general consensus was that we should ask for a spot near the first responders in order to quickly facilitate any needs for law enforcement or medical responses.
      • Jay stated he will talk to Chris McGinnis, the superintendent of Ft. Massac State Park regarding this matter.
    • Jay will also discuss the possibility of our club utilizing a golf cart or UTV for patrolling the grounds.
    • It was suggested by Ronnie that members working the event have printed lists and maps of scheduled events to give to attendees who ask. Not having such handouts previous years was an issue.
      • Jay will ask Chris McGinnis about the handouts.
  • Club Bank Account:
    • President Jay brought up that there is a need to add officer’s names to our checking account with Bantara Bank, and to add the requirement of two signatures for all checks written.
    • A copy of a meeting’s minutes recording the officer’s names to be added to the account will have to be presented to the bank prior to the additions being made.
    • President Jay suggested we wait to take care of this until after club elections in September. Otherwise we will possibly have to turn around and repeat the process a month and a half from now.
      • A motion was made to wait until after the club elections in September 2023 to handle this business with Bantara Bank.
        • A motion was made, seconded, and passed unanimously.
    • Secretary Geoff W. transferred the Bantara Bank folder containing our checking account paperwork, debit card, and PIN number to President Jay.
      • Treasurer Lori N. had given the folder with the above items contained within to Secretary Geoff W. at the club breakfast on July 8th, 2023.
  • Lion’s Club Labor Day Parade:
    • Lloyd Baker stated that the Metropolis Lion’s Club was accepting applications for float entries.
      • Discussion was had and the membership decided not to participate at this time.
  • Paducah Echo Link Node:
    • VP Ronnie Stone reported that the Paducah Amateur Radio Association has repaired their Echo Link node and it is currently up and running.
  • Illinois QSO Party Contest:
    • Aidan Carnes informed the membership that the Illinois QSO Party contest will be held on October 21st-22nd. It is always on the weekend of the third full week in October.
      • Anyone who wishes to participate and make contacts should contact Aidan.
  • Mr. Calvin Esau filed an application for membership.
  • Meeting Adjourned @ 1832 hrs.
  • ARRL Testing Session:
  • An ARRL testing session was held after the closing of the regular stated meeting.
    • Two persons tested. One for Technician license and one for General license.

May 17, 2023 Monthly Minutes

  • Meeting Location: 605 Metropolis Street, Metropolis, Illinois
  • Meeting Conducted By: James “Jay” Smock – President
  • Meeting Called to Order at: 1754 hours
  • The Pledge of Allegiance was Led by: Jay Smock
  • Members Present:
    • Jay Smock – President
    • Ronnie Stone – Vice President
    • Geoff Williams – Secretary
    • Lori Nichols – Treasurer
    • Eddy Sobkowiak
    • Aidan Carnes
    • Lloyd Baker – Volunteer Examiner Coordinator
    • Ab Jones
  • Guests – None
  • Minutes of the Last Meeting: April 19, 2023 were read. A motion was made to accept the minutes, a second was made, and a vote was made and passed “As is.”
  • Club Logo & Banner Design –
    • Ronnie Stone contacted the folks at Action Sports in Paducah, Ky. To request advice and assistance with the final touches on the club logo. He has had them do work previously, they were pleased to assist.
    • Ronnie passed around a photo copy of the club banner, with the logo affixed, that he is having Action Sports design and make at his expense.
    • The banner will be used at club special events for identification purposes. It will be 8’ x 2’ in size.
    • Debate was had regarding the logo with the only change in the end being a majority of members present believed that the transmitting tower at the top of the silhouette of the lower half of the State of Illinois should be situated atop a small mound.
    • A motion was made to accept the final logo design draft. The motion was seconded. A vote was made and passed.
    • *A copy of the banner w/ logo is filed with these minutes.
  • Donation Made:
    •  Member Ab Jones made a $50.00 donation to assist in paying for the banner that Ronnie is having made. A resounding applause was forthcoming from members.
  • Club Shirts were Discussed –
    • Ronnie was asked if there was a minimum cost involved if the club was to order T-shirts or Polo shirts. He was also asked if we are able to get our individual call signs imprinted upon the shirts. Ronnie will contact Action Sports to get answers to these questions.
  • Field Day 2023 –
    • It was decided that the better location to operate from for the Field Day event will be the Fairground Pavilion across form the Trout Pond in Ft. Massac State Park.
    • Jay Smock reserved the pavilion with the Park Services.
    • The cost of the pavilion is $56.00. Jay paid the fee with his personal credit card, to be re-paid by the club treasury. 
    • On June 20 Jay and Brian Horn – Director of Emergency Management for Massac County (IL) will be interviewed on WMOK radio regarding the clubs participation in Field Day 2023.
  • Club Web Site –
    • Club members were requested by Lloyd to text him with any dates of events relevant to the club so he can add them to the club’s calendar on the Web site.
  • Special Lifetime Membership –
    • Jay suggested for consideration the Club award Lori Nichols a lifetime membership to SIERA in gratitude for her donating the use of an office and other spaces for Club meetings and activities at the church building she owns located at 605 Metropolis Street, Metropolis, Illinois; also known as Tree of Life Church.
    • A motion was made, seconded, and unanimously voted on to accept.
  •  Lori Nichols is now a Lifetime Member of Southernmost Illinois Emergency Radio Association.
  • Meeting Adjourned at: 1920 hours

Minutes submitted by: Geoff Williams – Secretary

April 19, 2023 Monthly Minutes

April 19, 2023

  • Meeting Location: 605 Metropolis Street, Metropolis, IL
  • Meeting Conducted by: Jay Smock – President
  • Meeting Called to Order at: 1802 hrs.
  • The Pledge of Allegiance was led by: Jay Smock
  • Members Present:
    • James “Jay” Smock – President
    • Ronnie Stone – Vice President
    • Geoff Williams – Secretary
    • Lloyd Baker – Volunteer Examiner Coordinator
    • Eddy “Illinois Eddy” Sobkowiak
    • Aidan Carnes
    • Chuck Bonifield
  • Guests –
    • Abner “Ab” Jones
  • Minutes of the Last Meeting: March 15, 2023 – were read and accepted by vote “As is”.
  • Bank account –
    • Jay Smock and Geoff Williams visited the Metropolis branch of SIU Credit Union to request information on opening a standard checking account for the club. They were informed that as we are a club we must have our 501C3 status to open an account with them. Or, we could open a personal checking account in the name of one club member.

Upon being contacted by Jay with the above information club treasurer, Lori Nichols stated that she will check with her contact at Banterra Bank regarding opening an account without having to have official IRS 501C3 status.

  • Club logo project – More discussion was had regarding the design of the logo. Aidan Carnes did a fine job on putting member’s suggestions toward the design. He will incorporate further ideas into tweaking the design. Members are happy with the progress of the design thus far and are excited to see the final product.
  • Guest, Ab Jones, filed an application for membership to SIERA. Being known to some members of SIERA and the Paducah Amateur Radio Association (P.A.R.A.) his application was read before the members present. A motion was made to accept and approve the application. A vote was made to accept the application of Abner Jones for membership.
  • Field Day activity, June 24th, 2023 – It was decided that the pavilion across from the new parking lot adjacent the west side of the camp grounds will be rented for our activation use on that day.
  • Meeting adjourned at: 1852 hrs.
  • FCC Amateur Radio License Testing – Immediately following the regularly stated meeting the club, Southernmost Illinois Emergency Radio Association (SIERA), conducted its first FCC amateur radio license testing session under the guidance and supervision of VEC Lloyd Baker. The applied fees were collected from both candidates.
  • Aidan Carnes – tested for his FCC amateur Extra license under the A.R.R.L. testing protocols.
    • Results: Passed
    • Abner Jones – tested for his FCC amateur Technician license under the W5IY testing protocols.
      • Results: Passed

Minutes submitted by: Geoff Williams – Secretary

March 15, 2023 Monthly Minutes

March 15, 2023

  • Meeting Location: 605 Metropolis Street, Metropolis, IL
  • Meeting Conducted by: Jay Smock – President
  • Meeting Called to Order at: 1809 hrs.
  • The Pledge of Allegiance was led by: Jay Smock
  • Members Present:
    • Jay Smock – President
    • Ronnie Stone – Vice President
    • Geoff Williams – Secretary
    • Aidan Carnes
    • Lloyd Baker – Volunteer Examination Coordinator
    • Brian Horn – Massac County Director of Emergency Management
  • Guests:
    • Eddy :Illinois Eddy: Sobkowiak
    • Chuck Bonifield
  • Minutes of the February 15th meeting were read and accepted as is.
  • The application for membership submitted by Mr. Eddy Sobkowiak was read. A motion was made to accept, seconded, voted on, and passed unanimously.
  • The application for membership submitted by Mr. Chuck Bonifield was read. A motion was made to accept, seconded, voted on, and passed unanimously.
    • Both applicants are past members of the old club, Massac County Amateur Radio Club.
  • Club logo project: Discussion was opened up regarding debate on the design of an official club logo.  There were many great ideas thrown out and enthusiastically discussed.
    • Aidan Carnes volunteered to draw out the ideas on his I-Pad. He will refine the drawing later on.
    • Basically, the design will be a circle with the club name encircling the top ¾ or so with the club call sign, WS1ERA located at the bottom of the outside circle. Inside the circle will be an outline of the southernmost 1/3rd of the state of Illinois showing the placement the Ohio and Mississippi Rivers. Situated upon the state facsimile will be an antenna tower with US Naval style RF bolts emanating from the antenna area. Colors have yet to be determined. Further discussion will be held at next month’s meeting.
  • Field antenna @ the Ft. Massac State Park pavilion: Jay and Aidan will work on getting the antenna refurbished and ready to use at the upcoming Field Day event.
  • Memorandum of Understanding with the Office of Massac County Emergency Management:  The memorandum of understanding was discussed with Brian Horn – Director of EM present to provide explanations and answers to questions. At the end of discussion a motion was made to accept the M of U, the motion was seconded and a vote by hand was made. The motion passed to accept the agreement with 7 members voting in the affirmative, O negatives, and Brian Horn recusing himself as the Director of EM.
    • The memorandum of understanding will now move forward to the chairman of the Massac County Board of Commissioners for his signature, then back to our club president, James “Jay” Smock, for his signature.
  • Testing of applicants for amateur radio licensing: Lloyd Baker – VEC has made much progress toward our being able to test applicants for FCC licensing. We will be able to test both under W5YI and ARRL once all the paperwork has been completed and affirmed.
  • Field Day – June 24th event: The most important aspect of food was discussed with much relish. A debate between bar-b-que pork shoulder and homemade pizza was had. With no clear winner among our membership it was thought that perhaps we should have both.
  • The meeting was adjourned at 1931 hrs.

Minutes submitted by Geoff Williams – Secretary

February 15, 2023 Monthly Minutes

February 15, 2023

  • Meeting Location: 605 Metropolis Street, Metropolis, IL.
  • Meeting Conducted By: James “Jay” Smock – President
  • Meeting Called to Order at: approximately 1813 hrs.
  • The Pledge of Allegiance was led by: Jay Smock
  • Members Present:
  • Jay Smock – President
  • Aidan Carnes
  • Geoff Williams  Secretary
  • Lloyd Baker
  • Guests Present:
  • Brian Horn – Director of Emergency Management of Massac County (DEM)
  • Rachel Deaton
  • Minutes of the Last Meeting: January 18, 2023, were read and accepted “as is.”
  • Brian Horn related that the National Weather Service Weather Workshop will be held on March 1. The in-person location will be the Murray State University building located at 4430 Sunset Ave, Paducah, Ky.  Times are 0900-1200 hrs. One may also attend via Webinar
    • It was noted that a couple of our members have already signed up to attend in person.
  • Jay is still trying to get information from the SIU CU. So far he has received to be somewhat inaccurate information. Rachael Deaton gave Jay the name of a person at the Metropolis branch that she believes will assist him with the correct information for an organizational checking account. After we receive our Non-Profit status from the IRS a different type of account will have to be opened.
  • Regarding incorporation as a non-profit: Jay will speak to Randy Rushing – CPA regarding the possibility of him doing the incorporation paperwork for our association.
  • Aidan Carnes suggest that once we begin offering testing for the FCC amateur radio licensing we give the testee an informational sheet containing the DX Engineering, Inc. Technician Starter Package. All agreed that was a good idea.
  • Preston Ursini informed the group via relay by Lloyd Baker that he has reserved the Web address WS1ERA.org for us.
  • Jay relayed that the River to River Relay will be held on April 22. So far members have volunteered to work communications for the event.  Jay Smock & Mike Hicks will be posted at the Tunnel Hill stop.  Ronnie Stone & Geoff Williams will work stop #19.
  • American Radio Field Day will be held on June 24-25. It’s a 48 hour event.  
    • It was suggested that we, SIERA, set-up in Ft. Massac State Park at the pavilion across from the trout pond.
    • DEM (Brian Horn) may partner with us, bringing out the DEM truck and trailer with radio equipment for the public to view.
    • Brian Horn offered to contact WMOK Radio Station to see if they want to do a radio spot on the event.
    • Jay Smock offered to contact Tarra Temple at the Metropolis Planet news paper to see if they would like to do an article regarding the event.
    • It was agreed that our group would participate in the Field Day and begin setting up at 0900 hrs, with plans to work the event from 1200 hrs. to dark.
    • Jay is planning on smoking a pork shoulder for the club members to enjoy.
    • More planning will be done in the near future.
  • Brian Horn’s application for membership was read and accepted. He paid his dues and is now a member of SIERA.
  • There was a general brainstorming session regarding ideas for a club logo.
    • Many good ideas were floated about.
    • More discussion forthcoming at the next monthly meeting.
  • The meeting was adjourned at approximately 1934 hrs.

Minutes submitted by Geoff Williams – Secretary

January 18, 2023 Monthly Minutes

January 18, 2023

  • Meeting Location: 605 Metropolis Street, Metropolis, IL
  • Meeting Conducted By: James “Jay” Smock – President
  • Meeting Called to Order at approximately 1747 hrs.
  • The Pledge of Allegiance was led by Jay Smock
  • Members Present:
    • Jay Smock — President  
    • Lori Nichols – Treasurer
    • Lloyd Baker –VEC  
    • Geoff Williams – Secretary  
    • Ronnie Stone – Vice President: Called into the meeting by phone.
  • Guests Present:
    • Brian Horn – Massac County (IL) Director of Emergency Management
    • Garry Wheatley (270-556-6797)  – President of the McCracken County (KY) A.R.E.S. club  KD4GCY
    • Pam Wheatley – Wife of Garry Wheatley
  • Minutes of the last meeting (December 21, 2022) were read. A motion was made to accept the minutes as read, seconded, and passed unanimously.
  • Jay Smock discussed the need for liability insurance for the club. He advised that a policy through ARRL would be $200 per year.
    • Garry Wheatley stated that the Paducah Area Radio Association (PARA) has their insurance through ARRL and is very happy with it. He went on to say that they had checked into prices with other vendors and found that the ARRL was considerably less expensive and an all-around good policy.
    • At this time we have no revenue flow, therefore the liability insurance will have to wait until we have funds in our bank account.
  • Jay Smock stated that we need to open a bank account. He would like to use the SIU Credit Union for this purpose.
    • A short discussion ensued regarding this proposal.
    • A motion was made to open a checking account at SIU Credit Union.
    • The motion was seconded
    • The vote was unanimous to do so.
    • Jay will look into opening the account.
  • The need for a WEB address was brought up again by Jay.
    • It was suggested that we use our club’s FCC call sign, WS1ERA, along with the .org domain suffix: WS1ERA.org.  It was further suggested that should that address be unavailable we could utilize the following: SIERARC22.org.
  • Brian Horn – Dir. Of Emergency Management for Massac County, has drawn up a Letter-of-Understanding between his office and SIERA that outlines the club’s authorization to use the DEMs radio equipment trailer, radios, antennas, etc. upon request by the county director of Emergency Management.
    • Jay Smock read the letter out loud to those present.
    • Jay stated that he will send a copy of the letter to all members to read.
    • There will be a discussion of the contents of the letter at the February meeting, and barring no changes need to be made, a vote to either accept or decline the letter will be carried out.
  • Lori Nichols informed the group that she has a couple of file cabinets and a desk available at the church for the clubs use in our office.
    • Lori also stated that we need to retrieve the two folding tables that belong to the club from Rachael Deaton’s shop, Wild Grace.  
      • Geoff Williams volunteered to take care to do so.
  • Ronnie Stone suggested we look into an open house or perhaps an inaugural event to showcase the club.
  • Lloyd Baker reported that the ARRL is now set up for on-line license testing.
  • Ronnie Stone suggested a contest for club logo design.  
    • The contest would be open to local high school students.
    • We would need to come up with the parameters as to what the logo would depict.
    • Jay said he would sent out a text to members to think about what they would like to see on a club logo. Ideas would be discussed at the next meeting.
  • Aiden Carnes had discussed with Ronnie Stone that the club should have a 2 meter radio installed in our office for use during emergencies and general use.
    • Jay Smock said that he has a 2m radio he could let the club use.
    • Ronnie Stone said that he has a couple of 2m antennas he is willing to let the club utilize.
  • Garry Wheatley made a donation of $20 to the club.
  • The names of those who have filled out an application for membership in the SIERA club were read and voted on for membership.
    • Those persons are as follows:
      • Aidan P. Carnes  (W9ADN)
      • Ronnie G. Stone  (K4INS)
      • Geoffrey R. Williams  (KD9VCY)
      • James Smock  (N9VN)
      • Lori Nichols  (N6BWZ)
      • Deanna R. Baker  (WO0FDR)
      • Lloyd N. Baker  (KC9DRB)

Minutes submitted by Geoff Williams — Secretary

December 21, 2022 Monthly Minutes

Southern Illinois Emergency Radio Association

Meeting Minutes

December 21, 2022

  • Meeting location: 605 Metropolis Street, Metropolis, IL
  • Meeting Conducted By: Ronnie Stone – VP
  • The meeting was called to order at approximately 1745 hrs.
  • The Pledge of Allegiance was led by Ronnie Stone – VP.
  • Members present:
    • Ronnie Stone – Vice President
    • Lori Klingensmith-Treasurer
    • Lloyd Baker
    • Geoff Williams
  • Guests Present:
    • Tom Bebe (W9RY)– ARRL Illinois  Section Leader
  • Minutes of the last meeting were read –
    • Motion to accept as read by Lloyd Baker
    • Seconded by Lori Klingensmith
    • Passed unanimously.
  • Ronnie Stone discussed the December 15th Paducah A.R.E.S. which he and Geoff Williams attended.
    • Garry Wheatley discussed –
      •  WinLink and its use during emergency situations whereby E-mails can be sent via RF.
      • TelNet via computer over Internet.
      • FEMA classes required by most EOCs for volunteers to be able to work the centers during declared emergencies – IS-909 Community Preparedness.
        • Classes: 100, 200, 700 and 800.  All classes are available on-line.
    • There will be an amateur radio class available for children between the ages of 8 – 12 yoa to be held on February 18, 2023 beginning at 1700 hrs. The location will be the Gospel Assembly Church in Paducah, Ky.
    • Ron briefly discussed our, SIERAs possible future involvement with Paducah ARES & the National Weather Service during severe weather events.
  • A group tour of the Paducah office of the NWS will be looked into and a future date set.
  • Tom Bebe –
    • Stated he has been working closely with the Paducah NWS to coordinate amateur radio operator’s assistance in weather emergencies.
    • He has donated a HT for the use of the NWS personnel.
    • He has also assisted them with work on their antenna rotor, which has been out-of-service.
    • Tom is putting the finishing touches on a regional activation plan and will return to go through it with us once it is finalized.
    • Tom advised that SkyWarn and ARES are NOT the same thing. There appears to be some confusion along those lines with some amateur operators.
    • Volunteers On The Air (VOTA) W1AW, will be operating a year-long activity for 2023.
    • Tom advised that we, as an ARRL club, are required to have a Public Information Officer (PIO).  This information came during discussion of the November meeting minutes regarding the PIO position.
    • There will be a new Illinois Section Web page coming on-line in early 2023.
    • Tom requests that all clubs forward club activity photo images to him via E-mail for him to use in the printing of a new Section banner for special events.
    • There is an Illinois ARRL directory that can be found at <i/clubs.org>. Club information can also be dropped at the site.
    • Tom informed us that he and three other Extra class operators offer a one day Technician class. The usual hours are 0800-1700 hrs.
      • He reported that they have had very good results with a vast majority of attendees passing their test.
      • They need a minimum of 10 participants to put on a class.
      • There is no fee for testing.
    • They also offer a two day General operator’s class.
  • During discussion of our future special event participation Ronnie Stone mentioned he could have a banner identifying our group made locally. Tom Bebe stated  he has banners he can loan to us and other clubs for events. We just need to let him know in advance so he can get them to us in a timely manner.
  • We need to decide on a club Web site address. Suggestions are requested. Send them to Jay Smock – President.
  • Lloyd Baker – Volunteer Examination Coordinator, discussed the ARRL and WY5I VE programs.
  • The meeting was adjourned at approximately 1911 hrs.

Meeting Minutes submitted by: Geoff Williams

November 16, 2022 Meeting Minutes

Southernmost Illinois Emergency Radio Association

Meeting Minutes

November 16, 2022

  • Meeting location: 605 Metropolis Street, Metropolis, IL
  • The meeting was called to order at approximately 1745 hrs.
  • The Pledge of Allegiance was led by Aidan Carnes.
  • Members present were:
    • Lori Klinensmith-Treasurer
    • Aidan Carnes
    • Brian Horn – Massac County Emergency Management director
    • Geoff Williams
    • Jay Smock-President (Attended via phone call due to illness)
  • Minutes of the last meeting were read –
    • Motion to accept as read by Aidan Carnes
    • Seconded by Lori Klingensmith
    • Passed unanimously.
  • The Paducah office of the National Weather Service will by hosting an amateur radio contact contest on December 3rd & 4th (24 hours continuous). Jay Smock will contact the NWS representative to inquire about our clubs participation.  
  •  Brian Horn stated that he attended a seminar for work in Marion, Illinois recently and talked up our new club with Bruce Talley, the Williamson County, IL Emergency Management director and SCAN club member.
  • Geoff Williams reported on his meeting with Erica Keys, a board member of the Metropolis/Massac County Chamber of Commerce, regarding our possible participation in future special events by setting up a radio station for public demonstration purposes.
    • They only host two events yearly whereby the roads are closed and booths/tents can be setup. They are: Superman Festival, Autumn & Plein Air Festival.
    • Other events are held with individual stores. We would have to coordinate with the store owners to set up inside, or perhaps on the sidewalk outside, which are City owned.
    • Currently the Chamber does not maintain a list of special events. One must look at their FaceBook page for the upcoming and previous year’s events to see what events were held, then check with the Chamber to see if an event we are interested in participating in will be held in the current year.
    • Erica suggested that a membership with the Chamber may be beneficial to our club in that we would be better able to get to know the business owners, build a rapport with them, would have a forum to inform business leaders what our club does. We could also have a club member give a formal talk at a monthly Chamber meeting.
    • Membership fee for a non-profit organization is $50.00 p/year.
      • There are no voting rights for those memberships.
    • Discussion was had regarding a membership for the club.  All agreed that would be beneficial to the organization. Geoff Williams to obtain the application.
    • Upon advice by Lori Klingensmith the membership decided to wait until the Chamber has their elections in December; there will be a new president at that time.
  • A few special events suggested for our participation in were thrown out by members.
    • Superman Festival
    • Massac Encampment
    • Brew Fest @ Harrah’s Casino
    • Cache Wetlands Center near Karnak/Perks-They hold several public events yearly.
  • Aidan brought up the previously discussed idea of a Public Information Officer (PIO) position.  The making of this position was well received by the members present.
    • Aidan Carnes volunteered to be the PIO. Lori Klingensmith said she will assist Aidan when needed.
    • President Jay Smock stated he will open the PIO position to the general membership to see who else is interested.  
      • Also, other assistants may be required depending upon what was going on at any particular time and what the circumstances may be.
  • Aidan Carnes suggested that the club meetings be recorded and placed in our Drop Box account so any member who wished to do so could pull up the file and listen to the meeting proceedings.  This would also be helpful to the club secretary in preparing meeting minutes.
  • A motion to record the meetings and place the sound file into the clubs Drop Box account was made by Aiden Carnes.
  • Lori Klingensmith seconded the motion.
  • The motion passed unanimously.

The meeting was adjourned at approximately 1910 hrs.

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